Introduction

Foresolutions needs to gather and use certain information about individuals.

These can include customers, suppliers, business contacts, employees and other people the organisation has a relationship with or may need to contact.

This policy describes how this personal data must be collected, handled and stored to meet the company’s data protection standards — and to comply with the law.

Why this policy exists

The Principles of Data Protection

Anyone processing personal data must comply with 6 principles of good practice. These principles are legally enforceable. The principles require that personal data shall be:

1. Processed lawfully, fairly and in a transparent manner in relation to individuals
2. Collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes;
3. Adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed
4. Accurate and where necessary, kept up to date; every reasonable step must be taken to ensure that personal data that are inaccurate, having regard to the purposes for which they are processed, are erased or rectified without delay;
5. Kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed;
6. Processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measuresPersonal data is defined as any information relating to an identified or identifiable natural person

Personal data consisting of information as to:

• Racial or ethnic origin
• Political opinion
• Religious/philosophical beliefs
• Trade union membership
• Physical or mental health or condition
• Sexual life or sexual orientation
• Biometric data

Foresolutions will, through management and use of appropriate controls, monitoring and review:

• Use personal data in the most efficient and effective way to deliver better services
• Strive to collect and process only the data or information which is needed
• Use personal data for such purposes as are described at the point of collection, or for purposes which are legally permitted
• Strive to ensure information is accurate
• Not keep information for longer than is necessary
• Securely destroy data which is no longer needed
• Take appropriate technical and organisational security measures to safeguard information (including unauthorised or unlawful processing and accidental loss or damage of data)
• Ensure that information is not transferred abroad without suitable safeguards
• Ensure that the rights of people about whom information is held can be fully exercised under the General Data Protection Regulation

Individuals rights include:

• The right to be informed
• The right of access to personal information
• The right to request rectification
• The right to request erasure
• The right to restrict processing in certain circumstances
• The right to data portability
• The right to object to processing